About Cove: Cove is the new way to rent your home! We’re a co-living start-up making it easier and more affordable for young people to have a comfortable place they can call home with a seamless rental experience from end to end. We provide our tenants with stylishly furnished properties, in the most awesome locations in Singapore and Jakarta and make the whole rental process seamless from end to end. Our contract terms are flexible like our tenant’s lives and our rental prices include everything from utilities and wifi and weekly cleaning. What’s unique about Cove is that our tenants get matched with great flatmates and also have access to our community events around the city. Check us out for more exciting information at https://cove.sg/.

At Cove we reward and praise strong performance and strive to produce zero-defect results. We always aim for excellence and to always have the mindset of continuous improvement. In achieving results, we still make work fun and we completely value our team as people, not just resources in which we display care as well as empathy. Celebrating success with our team is also our priority and we highly encourage integrity and transparency.

Job Title: Finance & Admin Specialist

Reports to: Account & Admin Manager

Job Type: Fulltime

Main Responsibilities:

The Finance & Admin Assistant will be an important member of the Singapore finance team.The Finance Admin Assistant position will be required to work at the Singapore Office and report to the Accounting & Admin Manager. The Finance & Admin Assistant will work closely with the Accounts Payable Team Lead to manage the procure to pay process for Cove Living Singapore companies. The role will also be required to liaise with tenants, landlords, suppliers and internal staff.

Responsibilities:

• Work closely with vendors and suppliers relating to invoices for payment;
• Ensure transactions are posted to Xero with the appropriate company entity, account codes, property unit/s & cost centers, and that all supplier invoices are properly supported with required signed purchase orders or delivery orders received & approved by team point of contact;
• Uploading invoices to take note for recharges to LL or tenants and ensure corresponding bills credit note is issued in Xero and ensure supplier invoice is recorded in Xero accurately.
• Complete daily bank reconciliations of all supplier payments, inter-company transfers and for all Giro deductions
• Aspire bills payment administration support including ensuring bills are captured correctly and approved prior to submission for payment. In addition responsible for weekly allocation & monthly reconciliation and analysis.
• Review reconciliations, reports, schedules, and statement of accounts as part of the month end accounting close process.
• Uploading & reconciliation of Whizcomms invoices into Xero.
• Extracting, uploading & reconciliation of utility (SP & Senoko) invoices into Xero correctly and on a timely basis. To identify any missing or unusually high billing from utility suppliers and communicate to the Operation and the Finance team in Singapore. Analyze the costs by property at month end.
• Assist AR team with utility overage calculations & uploading utilities on THM. Assist to prepare utility exemptions.
• Responsible for set up utility and Wi-Fi accounts and subsequent closing of accounts
• Complete Giro forms for utilities and Wi-Fi accounts for utilities.
• Transfer of utility accounts across companies
• Obtain stamp duty certificates for new and renewed properties.
• Procure pantry supplies, water bottles, stationery, and other necessary office items.
• Handle various office administration tasks, including managing Wi-Fi, printers, and other equipment.
• Assist in gathering and submitting information for new work pass applications and renewals (WP, EP).
• Conduct monthly reviews of employee leave requests to ensure compliance with company policies and regulations. Update records for fully utilized leave eligible for government subsidies for Singapore PR and citizens.
• Assist in organizing HR engagement activities for the Singapore office.

Requirements:

• Diploma in Accountancy or equivalent, with minimum 1-2 year relevant accounts payable experience;
• Proficient in Microsoft Office applications and experience working with Xero accounting software
• Experience working in a shared services function or multi-national organization advantageous;
• Able to manage and prioritise time and be committed to meet deadlines for assigned tasks and deliverables;
• Able to work independently with minimum supervision;
• Meticulous with an eye for detail and have strong numeracy skills;
• Strong written and verbal communication skills and able to effectively liaise with internal and external customers;

What’s in it for You: Join us and you’ll be surrounded by our three inspiring co-founders. You’ll also be working directly with them and get to experience first-hand what it takes to get a new high-growth business off the ground. Working for Cove gives you the opportunity to learn in an exciting young startup incubated through Antler. Co and take ownership from day one. The team is fast-paced but you can expect a highly-supportive environment where your voices will be heard and appreciated at all times. We are hard-working and expect results but definitely value employee engagement as well as committed to creating a human and empathetic environment. We actively encourage your development to help become a better you with plenty of fun thrown in.