About us:

SiteHive is transforming environmental monitoring across the construction industry. Trusted by the largest organisations in the sector, our technology is deployed on 1,000+ sites across Australia and New Zealand, providing real-time data to help projects better understand and reduce their impact on surrounding communities.

We’re a high-growth scale-up with huge momentum. In 2025, SiteHive was recognised as one of Australia’s Most Innovative Companies by the AFR and one of the Fast 50 by Deloitte.

As we enter our next phase of growth, we’re continuing to strengthen our operations capability. We value attitude and collaboration as much as technical skill, and we operate under our three core values:

• Create a buzz
• Work as a hive
• Deliver the honey

The role:

The Accounts & Procurement Coordinator keeps purchasing, billing, and stock processes running accurately and efficiently across the business. You’ll support day-to-day finance and procurement operations, ensuring customer billing is completed on time, purchase and sales orders are processed correctly, and inventory records remain accurate.

Responsibilities:

• Billing and invoicing: Process customer billing accurately in SiteHive systems, ensuring invoices are raised correctly and on schedule. Review billing information for completeness and flag inconsistencies before invoices are issued.
• Accounts receivable support: Respond to accounts receivable queries from customers and internal stakeholders in a timely and professional manner. Investigate discrepancies, follow up information, and escalate unresolved issues where required.
• Purchase order processing: Create and maintain purchase orders in our ERP System, ensuring purchasing records remain accurate and aligned with operational requirements.
• Procurement and purchasing: Coordinate purchasing activities across the business, including sourcing components, placing supplier orders, monitoring delivery timelines, and following up overdue or incomplete orders.
• Sales order processing: Create and manage sales orders in our ERP, ensuring all order details, pricing, quantities, and customer information are accurate before processing.
• Stocktake processing: Own the stocktake processing, reconcile discrepancies, and flag variances requiring recounts or further investigation.
• Inventory and system accuracy: Maintain accurate records across procurement, inventory, and billing systems. Support ongoing process improvement and ensure documentation is completed consistently.

How success is measured:

• Billing accuracy: invoices processed accurately and on time with minimal rework required
• Order accuracy: sales orders and purchase orders entered correctly and maintained without errors
• Query resolution: accounts receivable queries responded to promptly and resolved efficiently
• Stock accuracy: stocktake variances identified, processed, and escalated appropriately
• Procurement efficiency: supplier orders placed and tracked without unnecessary delays
• System reliability: procurement, inventory, and billing records consistently accurate and up to date

What we’re looking for:

• 2+ years of experience in accounts administration, procurement, inventory coordination, or a similar operational support role
• Prior experience using ERP/ inventory management software (Unleashed is a bonus but not essential)
• Exposure to procurement or inventory reconciliation processes
• Strong attention to detail and accuracy across data entry and processing tasks
• Organised and process-driven, with the ability to manage competing priorities
• Comfortable communicating with suppliers, customers, and internal stakeholders
• Proactive and reliable, with a willingness to follow through and resolve issues
• Comfortable working onsite 5 days per week as part of a collaborative team

Why you’ll love SiteHive:

• We’re a truly mission-driven company that really cares about environmental impact
• You'll be part of a supportive, collaborative working environment
• We're moving at a rapid pace with plenty of room to learn and grow

Don’t meet every requirement? If you’re excited about the role but your experience doesn’t align perfectly, we encourage you to apply.